Yiddish Café Trust Data Policy (as of November 2022)
The Yiddish Café Trust is a UK Charity, which currently organises and runs the Yiddish Open Mic Café, and the Yiddish Sof-Vokh UK. This policy sets out how we collect, process and hold your personal data.
Personal data we collect
We collect personal data when you buy a ticket for the Sof-Vokh or other events we run in order to manage the process and communicate with you. We may also collect personal data that you give to us about other people if you register them to attend an event.
You will only receive marketing information from us if you are on a Yiddish Café Trust, Yiddish Open Mic Cafe or Yiddish Sof-Vokh UK mailing list, or have requested to go on a mailing list, or previously bought tickets.
When you contact us by email or post, we may keep a record of the correspondence.
Lawful processing of your personal data
We will use your personal data in order to comply with our contractual obligation to supply to you your tickets to an event, including to contact you with any information relating to the event and to deal with any questions, comments or complaints you have. We only share data where we necessarily work with third parties to operate our processes – for example Ticket Tailor and PayPal.
Personal financial information will not be retained by the organisation beyond 6 months following the event except (a) insofar as it is retained within banking processes, and (b) where required for Gift Aid purposes.
Marketing Communications
If you opt in to receive marketing communications from us, you consent to the processing of your data to send you such communications. You can choose to no longer receive marketing communications by contacting us at svcomms@yiddishcafe.com. We shall keep your details until you inform us that you no longer wish to receive marketing emails from us.
Security
We shall process your personal data in a manner that endeavours to ensure appropriate security of the data.
Your rights
You have the right to obtain from us a copy of the personal data that we hold for you, and to require us to correct errors in the personal data if it is inaccurate or incomplete. You also have the right at any time to require that we delete your personal data. To exercise these rights please contact us at svcomms@yiddishcafe.com.
Yiddish Café Trust Safeguarding Policy (as of February 2023)
Yiddish Cafe Trust and its Trustees have a responsibility to ensure that no harm comes to any volunteers or participants in our activities. A safeguarding culture means:
- we protect people
- we minimise the risks of any harm or abuse
- everyone has confidence their concerns will be dealt with appropriately
- everyone at the charity understands their role
Every Trustee must make sure Yiddish Café Trust undertakes the actions stated below. Members of the Safeguarding Committee, in particular, are to be tasked with ensuring that policies and procedures are developed and disseminated in order to allay any safeguarding issues on an ongoing basis.
This safeguarding policy will be assessed and reviewed periodically to ensure that it remains appropriate for its purpose, in light of the Yiddish Café Trust’s experience and as activities expand and develop.
Context
Who we work with:
Adults over 18 and children under 18 who are supervised by a parent or guardian or an adult nominated by their parent or guardian.
Where we operate:
At one day or part-day events online or in-person and at an annual residential weekend
What we do:
We promote Yiddish language and culture
Who works with us:
Adult volunteers, taking on a variety of tasks
Identify and manage risks
Have suitable policies and practices in place
We will ensure that parents or guardians are aware that children under 18 are their responsibility at all times, or the responsibility of someone nominated by the parent or guardian, who is known to them.
The Trust will invite all participants to make it known in advance if they are in any way vulnerable or concerned about their wellbeing. These declarations will be treated in the strictest confidence.
If a vulnerable adult attends one of our events, at their request (or the request of a companion) one or more of the Trustees will make themselves known to the person and be available to assist them if they have any concerns about their wellbeing. Upon request, one or more of the Trustees will also check on the person at regular intervals.
Carry out necessary checks
Yiddish Café Trust does not employ staff. It is not appropriate for the organisation to carry out checks on those who volunteer with the Trust. The Trust will ensure that volunteers behave in an appropriate manner when representing the Yiddish Cafe Trust, by highlighting the Trust’s determination to respect and protect all participants and, as necessary, disseminating guidelines to volunteers.
Protect our volunteers and those who attend meetings and events
We will protect volunteers and those attending our events by:
- inviting volunteers or attenders to declare their concerns
- ensuring that these declarations are treated confidentially and shared only with consent or as absolutely necessary
- making it clear that any inappropriate behaviour will not be tolerated
- any discriminatory behaviour as defined by the 2010 Equality Act, such as, but not restricted to:
- verbal abuse
- intimidation
- physical abuse
- unwelcome physical contact
- bullying
- harassment
- gender discrimination
- homophobia
- transphobia
- age discrimination
- racism/anti-semitism/discrimination on the basis of identification with any particular religion or belief (or none at all)
- any discriminatory behaviour as defined by the 2010 Equality Act, such as, but not restricted to:
Handle and report incidents appropriately
A named Safeguarding Representative and three other members of the Yiddish Cafe Trust will form the Safeguarding Committee, which will be available to deal with complaints and issues. All volunteers and participants will be made aware of the members of the Safeguarding Committee.
If anyone reports an issue or a complaint, either verbally or in writing, to a member of the Committee, this will be recorded (upon agreement with the complainant) and, if necessary, discussed in confidence with the other Committee members in order to form a plan of action. This will apply even if the person complained about is one of the Trustees.
Action taken can range from an organised discussion between the parties to an exclusion of the perpetrator. If appropriate, the perpetrator may also be banned from any future activities of the Yiddish Cafe Trust, both in-person and on-line activities.
Working online
Yiddish Café Trust will monitor online meetings and respond to any behaviour or use of language which appears abusive or inappropriate. If it is not possible to stop or modify the person’s behaviour or language in the meeting, the person may be excluded or muted and will be communicated with afterwards to ensure that there is not a repeat of the behaviour. If this is not possible, they will be permanently excluded.